Archive for June, 2009

If Twitter is a Project Manager

30 June 2009

Twitter Project ManagerHer projects will be widely popular in the media; whales will line up as project sponsors; and funding will be provided despite the lack of a plausible project management plan. Stakeholders will speak succinctly, frequently and highly about her projects.

The project scope statement will be limited to 140 characters or less. #Hashtags and hyperlinks may be added as needed. Everything else is out of scope unless explicitly stated in the project limitations management plan. Other than delete, there is no change management plan.

The project communications management plan will only include unscheduled tweets, RTs, @messages and DMs. #FollowFriday will replace the weekly status updates. Pictures of the WBS will be posted using TwitPic. Meetings will be via UStream accompanied by real-time tweets. Projects will be delivered in 140 calendar days or less with a cost variance of +/- $140.

Connect with Dr. John A. Estrella via Facebook, LinkedIn and Twitter.

The Paradox of Thinking Outside the Box

28 June 2009

Creative Thinking: Think Outside The BoxIf you are like most people, a box alarm clock wakes up for your 9-to-5 routine. You leave your box house using your box car or sit on the same seat in your box train.

You get to your box-shaped office and ride the box elevator to get to your cubicle. You stare at your box computer and then eat a square meal from your lunchbox. Your company boxes you in by telling you what you can and cannot do.

You go home and check your mailbox along the way. You get your frozen box dinner from a refrigerator box to nuke it in another box. To unwind, you watch a box or play some Xbox. You sleep in your box bed to cheerfully repeat the insanity tomorrow.

For Pete’s sake, even your coffee comes from StarBox! Creativity? Good luck!

Connect with Dr. John A. Estrella via Facebook, LinkedIn and Twitter.

Magic Words to Make Your Presentations Better

25 June 2009

Project Communications ManagementHalina St. James suggested that you prefix your opening statement in any presentation with two magic words: “Hi, Mom!” If your mom can understand what follows, then your presentation is simple and clear. Otherwise, you’ll need to rewrite it. Consider the paragraphs below.

“Hi, Mom! We need to utilize proper project management techniques by adhering to the five process groups across all nine knowledge areas.”

“Hi, Mom! On your next object-oriented programming project, think of the acronym PIE—polymorphism, inheritance and encapsulation.”

“Hi, Mom! I would like to share with you the results of our project which leveraged the pervasiveness of social media to increase our revenue channels above industry average through inbound marketing.”

If your mom responded by saying “Huh?”, then you’ve got a lot of work to do to ensure that your audience can lucidly remember your message.

Connect with Dr. John A. Estrella via Facebook, LinkedIn and Twitter.

Facts Tell, Stories Sell

24 June 2009

From Facts To StoryWhenever you do a presentation, you’re essentially selling something—an idea, a viewpoint or a product. On your next presentation, weave a story with a vivid analogy around your data instead of simply stating facts that may be meaningless to your audience.

It’s poignant to say “imagine spending three-day weekends with your family every week” instead of “our software will cut your processing time by 20%.”

“California is the most populous U.S. state.” Your message will be more memorable if you say “At Disneyland, I came to realize that there are more Californians than there are Canadians.”

Which message will your audience remember? “California accounts for 13% of the $13.84 trillion U.S. GDP.” or “I had a nice pizza for lunch and it reminded me that if California were a separate country, its GDP will be comparable to Italy.”

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Praise Publicly, Reprimand Privately

19 June 2009

Praise Publicly, Reprimand PrivatelyAt a weekend camp, one of my leaders publicly reprimanded a youth for an unacceptable behaviour. The same scenario could very well have played out in the office. In such situations, remember to praise publicly and reprimand privately.

If project team members performed a great job, don’t wait until the weekly meeting, the end of the project or the annual performance review to tell them. Praise them right away—in their cubicles, in the middle of a meeting or even in the hallway. Without embarrassing your staff, make sure that their colleagues can hear your praises.

In contrast, if you need to reprimand someone for an unacceptable performance, make sure to do it privately—and quickly. Be honest and caring—and direct. Focus on the facts of the unacceptable performance and then ask for solutions on how resolve the issue.

Connect with Dr. John A. Estrella via Facebook, LinkedIn and Twitter.