Pun aside, pre-booked meetings prompt prompt project decisions. Other than the usual pre-booked weekly project team meetings and the monthly project steering committee meetings, consider scheduling a recurring meeting to quickly address business, technical and vendor issues that may arise.
If you work with a handful individuals from various departments, particularly the decision makers, you know how difficult it is to book meetings that can accommodate everybody’s schedule. It is usually better to have predefined time slots where the team can meet to raise questions, ask for decisions or discuss solutions.
If the meeting is not needed, it is easy enough to cancel. If the topic is not relevant to certain individuals, they can opt out of the meeting. By having short pre-booked time slots at least once weekly, you will have lesser headaches in trying to schedule meetings.
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