Archive for October, 2009

Terrific Tips for Transforming Teams in Trouble

9 October 2009

Project Team ManagementThis morning, Herman Gonzalez told me that he’s got a great idea for a book title. We brainstormed for 5-10 minutes and came up with the following tips.

Think of the three Vs: vision, values and vibes. Teams get into trouble because there is no mission. No mission = no vision. No mission and vision = no core values from which the team’s culture (vibes) can be built.

Think of the V formation: When the leader of the buffalos jumps, the rest follows. In contrast, a flock of geese save energy by flying in V formation. More importantly, they take turns leading.

As a manager, your job should not be to manage time but to invest time on your teams. Mentor them to shape the three Vs and transform them from a herd of buffalos into a flock of geese.

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Seven Simple Steps to Select Suppliers

2 October 2009

Project Vendor SelectionSooner or later in your project management career, you will need to procure products or services for your projects. However, during the early stages of the procurement process, you may not have a clear picture of the requirements from which to base the vendor selection process.

Here are seven simple steps to select suppliers for your projects.

  1. Draft the business requirements documents (BRD)
  2. Invite key vendors for initial meetings to get a sense of the various offerings
  3. Prepare a selection matrix based on the BRD and the vendors’ offerings
  4. Ask the vendors to perform self-assessments using the vendor selection matrix
  5. Invite short-listed vendors for in-depth discussions to vet their self-assessments
  6. Address the discrepancies between your assessments and their self-assessments
  7. Select the vendor based on the qualitative and quantitative merits of the assessments

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When To Report Your Project Status As “Red”

1 October 2009

Project Status ReportMost people would not want to be the bearer of bad news. However, if your project is not really “Green” (on time, on budget, on scope, etc.) then report the status as “Yellow.” If problems persist, say within a week, report the project status as “Red.”

Some optimistic project managers may hesitate to report the problems because they genuinely believe that a quick resolution will arrive soon. In some cases, however, the problems have nothing to do with the project manager’s abilities but the lack of commitment of others.

Given this, it is very crucial to communicate the importance of the problematic areas and the timely completion of the same. Highlight the dependencies and the potential impacts. Escalate the problems if necessary—but don’t cry wolf. If you’re still unsuccessful, then you’ll have no choice but to report the problems.

Connect with Dr. John A. Estrella via Facebook, LinkedIn and Twitter.