Archive for December, 2009

Fail-Proof Your New Year’s Resolutions

31 December 2009

Project Management and New Year's ResolutionsProject management can help you achieve your New Year’s resolutions. I have to admit, however, that I have not been so good for the past seven years.

Pawel Brodzinski’s blog post challenged me to clean up my act. For 2010, I will make the following SMART changes.

  1. Divide multi-year goals into one-year chunks (specific and measurable)
  2. Limit my goals to 12 versus as high as 24 in 2003 (achievable and realistic)
  3. Set interim milestones for each goal (time-constrained)
  4. Stick to the plan

For 2010, I will take a French course, become a master scuba diver, run my fifth marathon, earn the PgMP, publish three books, produce Chief Scout Award recipients, visit Western Canada with my family, max out our RRSPs, contribute to my children’s RESPs, reposition Agilitek, license an intellectual property and consult/speak in another country.

Connect with Dr. John A. Estrella via Facebook, LinkedIn and Twitter.

How To Create Visual Project Timelines

29 December 2009

Project TimelinesConsider using Microsoft Visio if you need to quickly put together a high-level timeline to share with your project sponsors and team members. If needed, you can easily embed the visual timeline into a regular document or a presentation slide deck.

In Visio 2003, on the File menu, point to New, point to Project Schedule and click on Timeline.

In Visio 2007, Project Schedule is simply called Schedule.

Drag the block, line, ruler, divided or cylindrical timeline into the drawing area.

Add a bracket, block or cylindrical interval as appropriate.

If needed, add an expanded timeline to provide more details to a portion of the timeline.

Jazz up your timeline by adding milestones (diamond, square, circle, X, triangle, 2 triangle, line, pin or cylindrical).

How To Generate Gorgeous Gantt Charts

11 December 2009

Gantt Chart in Microsoft VisioDid you know that you can generate gorgeous Gantt charts using Microsoft Visio?

Although it is fairly easy to create Gantt charts in Microsoft Project, it is too time consuming to “pretty it up” for executive presentations. In contrast, you can easily change the backgrounds, borders, titles and other features in Microsoft Visio.

In Visio 2003, on the File menu, point to New, point to Project Schedule and then click on Gantt Chart.

In Visio 2007, Project Schedule is simply called Schedule.

Click on OK in the Gantt Chart Options dialog box.

If you need to import an existing Microsoft Project file, follow the steps above but click on Cancel when prompted in the Gantt Chart Options dialog box.

On the Gantt Chart menu, click on Import to invoke the Import Project Data Wizard. Follow the steps in the wizard.

Why You Need to be “Cool” Under Pressure

10 December 2009

Project Issues ManagementAt the Canadian Association of Professional Speakers’ (CAPS) National Convention in Calgary, I unfortunately missed an item in the checklist. So, there were no screen and projector when I showed up 15 minutes prior to my presentation.

As a project manager, I thrive under pressure so I did not panic. However, what I found most commendable was how the meeting organizers (Shari Bricks and her team, and Impact Entertainment) handled the situation. During the entire ordeal, they remained calm and we were able to start as if nothing happened.

We can learn several lessons from this incident. People are people. They make mistakes. Regardless of how many checklists and plans you may have, issues will still arise. What is important is to focus on what you can control—issue resolution—and your emotions and reactions to a very tough situation.

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Communication: Words That Change Minds

3 December 2009

Project Communications ManagementShelle Rose Charvet is the author of Words That Change Minds. As an expert in below-conscious communication processes, she talks about “toward” and “away” types of communication in her keynote speeches.

“Toward” focuses on achieving goals such as staying within budget and even trying to lose weight. In contrast, “away” deals with preventing problems (moving away from) such as asking for additional funding or being called obese.

Unfortunately, some people are not motivated by “toward” words. So, if you are not getting any response on your “RED” project status, it might be worthwhile to adjust your communication style to the “away” format.

Consider saying “we will pay a huge penalty if we deliver late” vs. “deliver on time to get your bonus”. “Die prematurely and not see your grandchildren” might be a better motivator than “eat healthy to stay fit”.

Connect with Dr. John A. Estrella via Facebook, LinkedIn and Twitter.