Neal Whitten presented at PMI-SOC last night. It was good to be reminded of the correct purpose of weekly project meetings. You see, we all have weekly project meetings but quite often we tend to use the wrong approach during the meetings.

Weekly project meetings should focus on anticipating potential problems, preparing corrective actions to prevent potential problems and getting a sense of the overall progress of the project.

Instead of starting your meetings by asking which tasks were completed and which ones were not, start by inquiring about potential problems that may come up next week, next month and so on. Based on the information, you can then come up with corrective actions. After that, you can shift the focus on the third priority, that is, to get a sense of the overall progress of the project.

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